Microsoft Word is a powerful word processing tool that can help you createprofessional documents with ease. To get the most out of this tool, it's important to know the keyboard shortcuts that are available. In this guide, we'll cover the most useful keyboard shortcuts in Microsoft Word.
MS Word Shortcut Keys
Basic Navigation and Editing Shortcuts
Action
Windows
Macintosh
Select all text in the document
Ctrl + A
Cmd + A
Copy selected text
Ctrl + C
Cmd + C
Cut selected text
Ctrl + X
Cmd + X
Hide/Show selected text
Ctrl + H
None
Paste copied or cut text
Ctrl + V
Cmd + V
Undo the last action
Ctrl + Z
Cmd + Z
Redo the last undone action
Ctrl + Y
Cmd + Shift + Z
Find and replace text in the document
Ctrl + F
Cmd + F
Bold selected text
Ctrl + B
Cmd + B
Italicize selected text
Ctrl + I
Cmd + I
Underline selected text
Ctrl + U
Cmd + U
Move the cursor one word to the left
Ctrl + Left Arrow
Cmd + Left Arrow
Move the cursor one word to the right
Ctrl + Right Arrow
Cmd + Right Arrow
Move the cursor one line up
Ctrl + Up Arrow
Cmd + Up Arrow
Move the cursor one line down
Ctrl + Down Arrow
Cmd + Down Arrow
Document and Page Layout Shortcuts
Action
Windows
Macintosh
Move to the previous page in the document
Ctrl + Page Up
Cmd + fn + Up Arrow
Move to the next page in the document
Ctrl + Page Down
Cmd + fn + Down Arrow
Move to the beginning of the document
Ctrl + Home
Cmd + fn + Left Arrow
Move to the end of the document
Ctrl + End
Cmd + fn + Right Arrow
Remove character formatting
Ctrl + Spacebar
Control + fn + Spacebar
Remove paragraph formatting
Ctrl + Shift + Spacebar
None
Insert a page break
Ctrl + Enter
Cmd + Return
Insert a line break
Ctrl + Shift + Enter
Shift + Return
Insert a tab
Ctrl + Tab
Control + Tab
Apply the Heading 1 style
Ctrl + Alt + 1
Cmd + Alt + 1
Apply the Heading 2 style
Ctrl + Alt + 2
Ctrl + Alt + 2
Apply the Heading 3 style
Ctrl + Alt + 3
Ctrl + Alt + 3
Apply the Normal style
Ctrl + Alt + N
Ctrl + Alt + N
Apply the List Bullet style
Ctrl + Shift + L
None
View and Window Shortcuts
Action
Windows
Macintosh
Close the current document
Ctrl + W
Cmd + W
Close all documents
Ctrl + Shift + W
Cmd + Option + W
Switch to the next open document
Ctrl + F6
Cmd + `
Switch to the previous open document
Ctrl + Shift + F6
Cmd + Shift + `
Table and List Shortcuts
Action
Windows
Macintosh
Create a new table
Ctrl + T
None
Convert text to a table
Ctrl + Shift + T
None
Convert a table to text
Ctrl + Alt + T
None
Create a new numbered list
Ctrl + Alt + N
None
Create a new bulleted list
Ctrl + Alt + U
None
Decrease the indent level of a list item
Ctrl + Shift + M
Cmd + Shift + M
Increase the indent level of a list item
Ctrl + M
Control + Shift + M
Miscellaneous Shortcuts
Action
Windows
Macintosh
Open the Microsoft Word Help window
F1
Cmd + Shift + /
Open the Find and Replace dialog window
Ctrl + H
Control + H
Copy the format of selected text or object
Ctrl + Shift + C
Cmd + Shift + C
Paste the copied format
Ctrl + Shift + V
Cmd + Shift + V
Insert the current date
Alt + Shift + D
Control + Shift + D
Insert the current time
Alt + Shift + T
Control + Shift + T
Convert text to Subscript
Ctrl + ?
Cmd + =
Convert text to Superscript
Ctrl + +
Control + +
Our Selection for Translation Projects
As Multilingual DTP specialists, we have found these shortcuts to be indispensable and believe they would be really great for translators to know as well.
Action
Windows
Macintosh
Show Word Count Panel
Ctrl + Shift + G
None
Hide/Show Selected Text
Ctrl + Shift + H
None
Hide/Show Paragraph Mark
Ctrl + Shift + (
None
Non Breaking Space
Ctrl + Shift + Spacebar
None
Page Break
Ctrl + Enter
Cmd + Return
Column Break
Ctrl + Shift + Enter
Ctrl + Shift + Return
Show Styles Panel
Ctrl + Alt + Shift + S
Cmd + Option + Shift + S
Show Paragraph Settings
None
Cmd + Option + M
Check the spelling and grammar
F7
F7
Enable Reviewing Mode
Control + Shift + E
Cmd + Shift + E
Add a Comment
Ctrl + Alt + M
Cmd + Option + A
Run a Thesaurus check
Shift + F7
Control + Option + Cmd + R
These are some of the most useful keyboard shortcuts in Microsoft Word. By using these shortcuts, you can save time and be more efficient while working on your documents. Practice using these shortcuts and you'll soon find that you're able to navigate and edit your documents with ease.
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